19 Apr Who Can Certify Legal Documents
In India, section 2(j)(ii) of the Right to Information Act 2005 requires the Chief Information Officer (CIO) to provide the complainant with “certified true copies of documents or records”. In such a case, the CIO simply certifies that copies of documents or records are true copies of those on an “X” page of an Administration`s “X” file, regardless of their original source. In practice, and only for convenience, a copy can generally be certified by a person who is able to testify to an affidavit under federal legal declaration legislation. The groups of persons are listed in Schedule 2 of the Statutory Declarations Regulations, 1993 (Cth).  Schedule 2 states that chiropractors, dentists, lawyers, physicians, nurses, optometrists, patent attorneys, pharmacists, physiotherapists, psychologists, trademark attorneys and veterinarians may certify copies. Part 2 of the plan lists various other professions and positions of which members or residents may also certify copies (e.g., B judges, police officers and members of parliament). Many states allow notaries to make certified copies of documents as long as the original document is not a publicly registered document. Documents that clients can have certified by a notary include contracts, letters, settlement statements, agreements and purchase contracts. This list is certainly not exhaustive. In some states and territories, police stations and libraries have arranged for documents to be certified or attested by a justice of the peace.
This service is free of charge. Certified true copies have long been used to give authenticity to a photocopy of a primary document. In practice, they are very easy to obtain almost at no cost other than photocopying and are used in various situations, especially with identification documents. The person certifying your document must write the following on the copy document: For example, an official of the school that issued a diploma can confirm that a duplicate of the diploma is an actual copy of the original diploma. Or the person named on the diploma can make a true copy on a copy of their original diploma. In cases where a foreign bank, government agency, or consulate requires a “notarized copy of a photo ID” and the state prohibits notaries from making certified true copies, many of these agencies accept a copy with an affidavit from the photo ID holder himself, certifying its authenticity, which is then notarized. All the notary does is take and sign an affidavit and not certify a copy. The following example is acceptable Some U.S. states allow notaries to certify copies; Laws or officials that regulate notaries should be consulted for more details. The United States In 2005, the State Department created a table that summarizes state laws and regulations.  In the following table, notes have been omitted from the Ministry of Foreign Affairs table for states that do not allow notaries to certify copies.
Copies of documents may be certified by one of the following persons: The certified copy is signed by a person designated by the person or body requesting it. As a rule, the person is called an authorized person. The person authorized to sign the certificate varies from country to country. Sometimes a person has the legal right to do so (for example. B a clerk, lawyer or notary), but this is not always the case. In some countries, such as the United Kingdom and South Africa, identity documents may also be certified by authorized postal agents.  Often, notarized copies of originals are intended for recipients in other countries. This almost always means that they go through the notary`s state certification office, so an apostille or certificate of authenticity can be attached to the document before it is sent to the receiving country. When a document goes through the authentication process, the recipient country can verify that the notary president who made the copy is a real notary. Therefore, let`s assume that any notarized copies you make must undergo a thorough inspection by your state`s notary`s office. Please note that not all states allow their notaries to make certified copies of documents. Before attempting this act, check the notarial laws of your state to make sure that you are authorized to perform this type of notarial deed.
(At the end of this article, you`ll find a link to the most up-to-date information we have on state laws and notarized copies.) Below are the steps to follow, which are a high-level overview of the steps to follow. .